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How do I respond to a Venue Expert's request for quotation?

Aside from fast-track enquiries, Hire Space venues also receive requests from Venue Experts. Here's how you can win more bookings.

Our Venue Experts work on clients’ event briefs and source the best-suited venue options for every enquiry. 

4 Top Tips from Our Venue Experts

We understand quotations might vary depending on the event requirements. Before we suggest your venue, we’ll send you a quotation request by email.

  1. To convert more enquiries, please respond to quotation requests as fast as possible. You have 24 hours before a request expires. 

  2. Do respond as a reply to the email we send you, rather than in a separate email. If you must reply separately, please do put the client reference name in the email subject line, otherwise the quotation you send could get lost and not reach the client.

  3. Inserting your quotation as part of the email body text is the best way to ensure we propose your quotations to the client swiftly. We build proposals using photos and descriptions listed on your venue profiles on hirespace.com, so you only need to respond new requests with your quotation and availability, and our platform will do the rest! Please avoid proposals as attachments, such as PDFs, Spreadsheets and word docs and provide an itemised quotation as well as the total costs. 

  4. Please detail the specific inclusions of the prices you provide. Any additional costs which would need to be considered further down the line should also be included at this stage.

From Quotation to Booking

This article will explain what happens if a client wants to go ahead with your venue,